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AP aging
What the property owed each supplier on a chosen date, banded by age and grouped by supplier segment — counting approved bills only.
最后更新
Who this is for: Accountant, Manager, Owner — requires
backoffice.ap.create. Where: Accounting → AP Aging
Payables is the working list — what needs approving and paying today. This is the period-end question: what did we owe, to whom, on this date, and how overdue was it?
One row per supplier, banded by how long the bill has been owing, with the supplier's segment beside its name.
Approved bills only#
The report counts bills that are approved and unpaid. A drafted bill is not on it, and that is not an oversight: a bill nobody has approved is not yet a liability of the property. It is a piece of paper somebody typed in.
The practical test is the as of date. Set it to a date before a bill was approved and that bill is absent — it had not become an obligation yet. Set it after and it appears in whichever band its due date puts it in.
Read the bands#
0–30 · 31–60 · 61–90 · 90+, measured against each bill's due date, with a per-supplier total and a property total.
The same bands appear as a one-line strip above the Payables list, so a clerk working the list can see the shape of the debt without leaving it.
Filter by supplier or segment#
Segment is the supplier's own classification — Food, Beverage, Amenities, Engineering, Services, Other, or Not recorded. It is set on the supplier, not on the bill, and it comes from the house's supplier_segment list under Reference Data. Rename an entry there and it changes here and on Procurement's supplier records together, because it is one list.
Filter by supplier to chase one account, or by segment to answer "how much do we owe the food suppliers". Totals follow the filter.
Two switches#
| Switch | What it does |
|---|---|
| Summary by supplier | Collapses the bands to one total per supplier |
| Round to whole units | Drops the minor units |
注意
With rounding on, a total can differ from the sum of its rounded parts by one unit. That is correct rather than a defect: every total is computed from the unrounded amounts and rounded once at the end, so the total is right and the parts are each right to the nearest unit. Adding up displayed figures is what introduces the error.
Print drops the filter row and the switches and leaves the report.
What's next#
- Payables — entering, approving and paying a bill
- AR aging balance — the same question pointed the other way
- Suppliers — where a supplier's segment also shows
- Reference data — maintaining the segment list