Consignment settlement

Who this is for: Manager, Accountant and Owner — both screens need billing.setup.read; adding or editing a consignor needs billing.setup.manage. Where: Accounting → Consignment, and Inventory → Suppliers → Consignors

A consignment article is stock the hotel sells but does not own. The hotel collects the full price from the guest and owes the supplier its share.

That splits across two screens on purpose, because it is two jobs:

Screen	Answers	Who opens it
Inventory → Suppliers → Consignors	Who do we take stock from?	Whoever set up the supplier
Accounting → Consignment	What do we owe them, and when do we pay?	Whoever runs the payment run

The consignor record#

A consignor sits beside the suppliers it is a commercial variant of, as a second tab of the Suppliers screen.

Two tabs of one screen. "Who supplies this?" is one question; whether the deal is a purchase or a consignment is the answer, not a different question.

1. Select New consignor.
2. Give it a Code and a Name.
3. Add a Contact address if you will be sending statements to it.
4. Set the Payable account — the general-ledger account the consignor's share posts to. It is a liability, not an expense: you are holding their money, not spending yours.

Ghi chú

A consignor stays a distinct record rather than a flag on a supplier. A supplier is invoiced and paid on terms; a consignor is owed a share of what actually sold. Collapsing them would put an amount-owed on a row with no sale behind it.

The consignor tab is hidden entirely from anyone without billing.setup.read — a purchasing clerk who manages suppliers does not automatically see who the house consigns from.

Marking an article as consigned#

The split lives on the charge code, not on the consignor, because it is a property of the article: two products from the same supplier can be on different terms.

On Settings → Billing Setup, edit the charge code, turn on consignment and choose:

• the consignor, and
• a split — either a percentage of the sale or a fixed amount per unit.

A charge code is either fully consigned — consignor and split — or not consigned at all. There is no half-configured state to fall into, because half of one would silently keep the supplier's money as revenue.

Read the settlement#

Sitting between Payables and Receivables, because that is what it is: a statement of what the house owes a third party, and the run that pays it.

Column	Is
Postings	How many sales of that consignor's articles fall in the period
Gross	What the guests were charged, before tax
Hotel share	The part the hotel keeps as revenue
Owed	The part the hotel owes the consignor

The period is the current month.

Quan trọng

The split is recorded with the sale, not calculated from today's terms. Renegotiating from 60/40 to 50/50 next month changes what future sales record and leaves every past sale exactly as it was agreed at the time. This table is a reading of history, never a recalculation of it — which is what makes a statement you already sent still reconcile a year later.

Only the hotel's share is revenue. The consignor's share posts to the payable account on their record, not to the revenue line, so a consignment article does not inflate the revenue report by the part of it you owe away.

Paying a consignor#

Nerve records what is owed; it does not move money. Read the Owed figure, pay the consignor however you normally pay a supplier, and record the payment against their payable account.

What's next#

• Charge codes, tax and billing setup — where an article is marked as consigned
• Accounts payable — the same shape for suppliers you buy from outright
• The ledger — both halves of a consignment sale, in context