Suppliers and price lists

Who this is for: Storekeeper, Manager, Owner — the screen requires inventory.supplier.manage. Where: Inventory → Suppliers

A supplier is a company you buy from, and a price list is what you last agreed to pay them per item. The price list is not paperwork: it is what fills in a purchase-order line so nobody has to remember the price of a bag of coffee.

Note

inventory.supplier.manage is a single permission — there is no read-only view of this screen. A role that can see suppliers can create them. The default Read-only bundle does not carry it, so a read-only account has no Suppliers entry in its menu at all.

Add a supplier#

1. Select New supplier.
2. Type the Name.
3. Type an Email, if you have one.
4. Set Payment terms (days) — the credit period. It defaults to 30.
5. Select Create supplier.

The supplier lists with its terms beside the name: Sinar Kopi Supply · net 30d.

Payment terms are recorded against the supplier for reference. They do not date an invoice for you — the due date on a supplier invoice is typed in when you record it, and that date is what the eventual bill is due on.

Set a price for an item#

1. Find the supplier's row.
2. Select Price list.
3. Pick the Item.
4. Set the pack size, if the supplier sells in packs. It defaults to 1.
5. Type the Price — per purchase unit.
6. Select Set.

The line appears in the list above the form. Setting a price for an item that already has one replaces it; there is one price per supplier × item, not a history.

Pack size is recorded and shown on the line. Nothing calculates with it — the price is per purchase unit either way, and ordering, receiving and costing all read the price alone.

A supplier is a name and a credit period; the price list under it is the part that does work. These two prices are what a purchase-order line will fill itself in with.

Important

Check the figure on the row after you set it. The price you type is per purchase unit, in the property's currency, and it is the number that will default onto every future order line. Read it back off the list before you rely on it.

Where the price list actually shows up#

Two places, and both are quiet:

• Raising a purchase order. Leave a line's Unit price blank and Nerve fills it from this supplier's list for that item. Type a price and yours wins — the list is a default, never a constraint.
• Receiving a delivery. The price the goods were received at is written back to this list, so the next order defaults to what you actually last paid rather than what you agreed some time ago.

That second one is the reason the field is called a last price. It drifts, on purpose, towards reality.

Suppliers are not accounting vendors#

They look alike and they are separate records:

	Supplier (Inventory)	Vendor (Accounting)
Lives on	Inventory → Suppliers	Accounting → Payables
Carries	Price list, payment terms	Bills, AP aging
Created by	You, here	The invoice match — or by hand in Payables

When you match a supplier invoice, Nerve looks for an accounting vendor of the same name and creates one if there is none, then raises the bill against it. The match is by name, so a supplier called Sinar Kopi Supply here and a vendor called Sinar Kopi in Payables will end up as two vendors and two aging lines. Spell it once, the way you want to read it on a statement.

There is no archive on this screen: a supplier you have stopped using stays in the list and in the pickers.

What's next#

• Raise a purchase order — where the price list does its work
• Match a supplier invoice — where a supplier becomes an accounting vendor
• Accounts payable — the other side of that handoff