Accounting — Nerve

What it is

Accounting is downstream of the desk rather than beside it. A folio charge posts a journal entry with both sides against numbered accounts; the trial balance is the sum of those postings rather than a figure someone types in afterwards. Payables and receivables age into buckets and reconcile against real remittances, and the night audit rolls the business date and states what the roll produced.

01

Postings with both sides, and a balance that follows

A folio room charge debits the Guest Ledger and credits Room Revenue; the tax line does the same against Tax Payable. Each entry is pilled by source, so a posting traces back to the folio that made it. The trial balance is those entries added up — it balances, or the pill says it does not.

Journal entries in Nerve's Accounting ledger. Each entry is headed by what produced it and pilled by source — here “folio” — with a tax charge debiting the Guest Ledger against Tax Payable and a room charge against Room Revenue. — Every posting names what produced it, and shows both sides.

The trial balance in Nerve, pilled “Balanced”. Each row gives an account number and name — 1100 Guest Ledger, 2100 Tax Payable, 4000 Room Revenue — with its debit, credit and balance, and a total row where debits equal credits. — The trial balance is derived from operations, not typed in after them.

02

Bills that age, and pay only when they may

Approved, unpaid bills age into 0–30, 31–60, 61–90 and 90+ day buckets, each with a total and a count. A bill offers a Pay button when it is payable and none once it is paid — the state decides the action rather than the operator.

The Payables screen in Nerve. A strip ages approved, unpaid bills into 0–30, 31–60, 61–90 and 90+ day buckets; below, each bill shows its vendor, reference, due date and amount, with a Pay button on the approved ones and none on one already paid. — Bills age into buckets, and only the payable ones carry a Pay button.

03

One remittance, several open receivables

A bank remittance rarely matches one invoice. Tick the channel statements it covers, record the remittance against the selection, and they clear together — leaving the corporate invoice that was not part of it still open, and the aging strip dropping to just that. Three moments of the same screen.

The Receivables screen in Nerve. A strip ages open receivables into 0–30, 31–60, 61–90 and 90+ day buckets; each receivable below has a tick-box and shows its counterparty, kind, reference, amount and an “open” pill. — Before: two channel statements and a corporate invoice, all open.

Reconciling receivables in Nerve. Two channel statements are ticked and a bar reports “Reconcile 2 selected” with their combined value and a “Record remittance” button; the corporate invoice is left unticked. — During: one bank remittance matched against several open receivables at once.

Nerve's Receivables screen after the remittance is recorded. The two reconciled statements are pilled “cleared” and have lost their tick-boxes, the corporate invoice is still open, and the aging strip has dropped to that one item. — After: the aging strip drops to what is genuinely still outstanding.

04

The night audit closes a day, and says what it produced

The roll advances the business date and summarises the night: room charges, tax, revenue, payments. Every run stays listed under its date, so the close is a record rather than an event that merely happened.

The Night Audit screen in Nerve. A card shows the current business date with a “Run night audit” button; below, recent runs are listed one per date with the room charges, tax, revenue and payments each roll produced. — The roll closes a business date, and states what it produced.

What it means for an agent

An agent can read the trial balance and the journal, list open receivables and payables, and run the night audit for a business date — each a scoped operation with its own permission. What it cannot do is post a figure with no source: every entry names what produced it.

Go deeper

Every screen above is documented, operation by operation, against the shipped product.

Accounting documentation →

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